HOA accounting services nationwide
Accounting for self-managed HOAs, in one flat monthly fee
Your board knows the community. We handle the books. HOA Finance Partners is accounting-only, so you get professional accounting without a full-service management contract.
One plan. Full accounting support.
Everything your HOA needs to keep its books in order.
One service, one flat monthly fee based on community size and accounting activity. Every community receives the same eight core services.
Monthly financial reporting
Income statement, balance sheet, bank reconciliation, and owner ledger in your board portal each month. We review every report before delivery.
- Monthly income statement and balance sheet
- Bank reconciliation and owner ledger
- Board portal reporting
Dues billing and collection
We bill assessments, accept available ACH and card payments, send reminders, and provide a monthly delinquency report.
- Assessment billing and payment tracking
- Routine reminders and delinquency reports
- Coordinate with your collection attorney if needed
Vendor bills and payments
We code vendor invoices. Your board approves payments in the portal, then we process approved payments.
- Invoice review and coding
- Board approval before payment
- Payment documentation and records
Budget template and reserve tracking
We build a budget template from your historical actuals. Your board sets the final budget. We track reserve contributions against your study, if available.
- Historical-actuals budget template
- Board controls final budget
- Reserve tracking, not reserve studies
Tax preparation and 1099s
Federal and applicable state HOA tax returns, plus vendor 1099 preparation and filing, are included in your monthly fee.
- Federal and applicable state returns
- Vendor 1099 preparation and filing
- Included in the monthly fee
Title company and resale support
We prepare resale certificates and account status letters and answer title company questions about owner account balances.
- Resale certificates and account status letters
- Account balance information for closings
- Third-party and statutory document fees, if any, are disclosed
Board and homeowner portals
AppFolio provides online access to owner balances, payments, invoices, statements, and available documents.
- Owner payments and account access
- Board financial statements and ledgers
- Invoice approvals and financial visibility
Onboarding and transition
Standard onboarding is included. We transfer records, set up portals and operating accounts at Western Alliance Bank (Alliance Association Bank), and transition vendors, usually within 30 days.
- Standard transition included
- Operating accounts set up at Alliance Association Bank
- Prior-year bookkeeping cleanup quoted separately
Included: Federal and applicable state HOA tax returns, vendor 1099 filings and standard onboarding. Prior-year bookkeeping cleanup, audits, reserve studies and other exceptional projects are quoted separately before work starts.
What happens behind the scenes
From everyday transactions to a board-ready picture.
Good HOA accounting is more than entering numbers. It's an organized process that lets your board understand the community's financial position.
We keep financial activity organized
Assessment activity, vendor invoices and routine payments are recorded in your association's accounting system.
We reconcile and report
Bank accounts are reconciled and financial activity is assembled into statements and supporting reports.
Your board keeps visibility and approval
Board members can review key reports, see activity and approve items where the agreed process requires it.
The information your board needs.
Sample checklist of standard reporting categories
Your HOA stays in control
Your board handles the community.
- Community priorities and policy decisions
- Vendor selection and contract approval
- Maintenance coordination and inspections
- CC&R enforcement and architectural reviews
- Final approvals and operational oversight
Our specialty
We handle the accounting.
- Assessment billing and receivables reporting
- Vendor invoice processing
- Bank reconciliations and monthly statements
- Budget template built from historical actuals; board approves final budget
- Reserve accounting and financial visibility
Additional help when you need it
Need something beyond routine accounting?
Standard tax preparation, 1099 filing, resale support and onboarding are included. Separate fees only apply to exceptional work beyond routine accounting.
Historical bookkeeping cleanup
We separately quote reconstruction of incomplete prior-year records, unreconciled balances and other cleanup beyond standard onboarding.
Audits and outside reviews
Independent audits and other third-party reviews are not part of the monthly fee. Your board selects the provider, and any additional support can be scoped in advance.
Reserve studies
We track reserves against your existing study. Your board hires a specialist for preparation or updates to the reserve study.
Unusual accounting projects
Special assessments, extensive historical projects or other nonroutine work can be evaluated and quoted before it begins.
Who we serve
Built for boards that want financial help, not another manager.
Our primary focus is self-managed associations. We can also discuss accounting support with associations in transition and management businesses looking for a back-office partner.
Volunteer-led communities
Keep the board in charge of operations while taking the recurring accounting workload off its plate.
HOAs changing their model
For associations leaving full-service management or replacing a bookkeeper, we can assist with the accounting transition.
HOA management companies
Looking to outsource an accounting function? We can review your portfolio and discuss a tailored arrangement.
Frequently asked questions
A few things boards usually ask.
Do you work with self-managed communities?
Yes. We focus on self-managed boards that want professional HOA accounting without hiring a full-service manager.
Do you work with communities that already have a management company?
Yes. Management companies can outsource accounting to us, and we can work alongside an existing manager when roles are clearly defined.
How long does onboarding take?
Standard onboarding is included, and most communities are onboarded within 30 days once we receive the required records, approvals and access. Historical cleanup is quoted separately.
Is there a long-term contract?
Our agreements have a 12-month term. Your proposal and written agreement set out the renewal terms.
Can we keep our existing bank?
Operating funds must be held in accounts set up through Western Alliance Bank (Alliance Association Bank). We help with the operating-account transition. Reserve-account arrangements are reviewed separately.
Is tax preparation included?
Yes. Federal and applicable state HOA tax returns and vendor 1099 preparation and filing are included in your monthly fee.
Do you prepare our final budget?
We provide a budget template built from historical actuals. Your board adjusts and approves the final budget.
Do you help with title company requests?
Yes. We prepare resale certificates and account status letters and answer title company account questions. Applicable outside document fees are disclosed separately.
Do you prepare reserve studies?
No. We track reserve balances and contributions against an existing study. Your board engages a qualified specialist to prepare the reserve study.
How do you handle delinquent owners?
We track unpaid assessments, send reminders, and provide delinquency reporting. Further action is coordinated with the association’s collection attorney; we do not file liens or lawsuits.
What states do you serve?
We work with eligible communities nationwide and review state-specific accounting, payment and licensing requirements during the proposal process.
Can we access our financials online?
Yes. Board members can access available financial statements, invoices, owner ledgers, and documents through the AppFolio board portal.
What if we have financial questions?
Our team responds to questions within one business day.
Who will we work with?
You work with the same small team. Eric oversees onboarding and client relationships; Kristin, a licensed CPA, oversees accounting.
Ready to take the accounting off your board's plate?
Tell us about your HOA and we'll prepare a proposal with clear services and pricing.